Real-time tour finance tracking
Managing tour budgets for Tour Managers
Never Get Blindsided by Costs.
Build a budget from agreements
- Budget for crew, suppliers and more
- Split out budget lines for wages, per diems, rentals,...
- Add as many budget lines as you want
Track expenses together
- Add expenses yourself...
- ... or ask crew or suppliers to upload them for you
Keep control over your budget
- See real-time reporting on budget totals
- Add contingencies for a little extra comfort
- Keep an overview of payments, expenses and cashflow
Ditch the Paperwork Nightmare
Easy Paperwork for Tour Managers
Effortless Expense and Invoice Management.
Skip the inbox
- Get your paperwork delivered to The Pack
- Organize expenses and invoices under tours...
- ... and linked to budget items
Let AI do your work
- Extract key details from expense receipts
- Categorize costs automatically
Keep files organized
- Keep (financial) documents safely organized on The Pack
- Share tours with those who need access to the files
- ... or download them for safekeeping
Easy Paperwork for Crew & Suppliers
Effortless Expense and Invoice Management.
Don't send, upload
- Upload expenses and invoices straight to a tour
- Upload in bulk to save time
- Upload from anywhere through your phone
Let AI do your work
- Extract key details from expense receipts
- Categorize costs automatically
- Add comments or other details to ensure reimbursement
Get paid / reimbursed quicker
- Get approvals for your invoices or expenses quickly on the platform
- Request reimbursements for work + expenses made in a breeze
Make Accountants Love You
Accountant love for Tour Managers, Crew & Suppliers
Seamless Integration for Simplified Accounting.
Structured data ready for upload
- The Pack structures financial tour data with type, unit, cost, date...
- Data exports are ready for import in Quickbooks, Xero, Exact Online and many more accounting packages
Organized files for reference
- The Pack organizes invoices and expenses
- Download files in structured folders...
- ... or keep them safely stored on The Pack for future reference
Quicker post-tour finalization
- Accountants and business managers save significant time chasing and organizing paperwork...
- ... resulting in everyone's bills getting paid faster
Crystal-Clear Agreements
Clear Agreements for Tour Managers
Simple collaboration for successful tours and satisfied crew.
Create simple agreement items
- Create agreements per crew role or supplier
- Add agreement items and rates per day type, or choose fixed rates - configure your calendar with show days, travel days, prep days, days off or rehearsal days
- Totals auto-calculate and are kept up-to-date when the tour schedule changes
Add T&C's or other legalese
- Add a link to your standard T&C's...
- ... or include a crew welcome letter
Share agreements with crew or suppliers
- Share agreements with crew or suppliers directly on the platform
- Crew and suppliers will only see their agreement, as well as the dates / locations they're planned in for
- Crew or suppliers can ask for changes or accept
- Acceptance includes formally accepting any linked T&C's
Clear Agreements for Crew & Suppliers
Simple collaboration to allow you to do your best work.
Get invited to agreements
- Get a notification on The Pack + an email about contracts you’re invited to
- See a clear overview of agreement details, requested specs, and rates
- Get a link to T&C's, crew letters or other added info
Communicate on The Pack
- Ask for changes to an agreement...
- ... or for clarifications on the specs or rates
- Breadcrumbs and timestamps indicate the last status
Accept or decline
- Accept or decline the agreement directly on The Pack
- If terms & conditions are added, you accept them in one click
- If the tour schedule or other details change, you'll see them happen instantly
Never Sweat a Payment Again
Real-time payment visibility for Tour Managers & Business Managers
Get real-time visibility and pay easily.
Easy & secure payment flow
- Pay directly on The Pack through ACH, Sepa,...
- Use Tour Float for one-click payments
- Pay all at once or aligned with a payment schedule
- Highly secure payments thanks to our payment processor Stripe
Delegate payment rights
- Differentiate between users with approval rights, payment rights, view rights, or no rights
- Collaborate easily with Business Management, Management, or whoever holds the keys to the bank account
Keep an overview of payments
- See which payments are open, paid, or declined
- Add comments when requesting, paying or decling
- Keep track of off-platform payments as well
Real-time payment visibility for Crew & Suppliers
Get real-time visibility over your income.
Easily request to get paid
- Request payments for your work, in whole or in parts
- Request expense reimbursements in one go
- Add invoices, receipts or context easily
Keep track of payments
- See whether your requests have been approved, declined, or paid without checking your bank account
- Recieve highly secure payments thanks to our payment processor Stripe
- Export an overview of payments if you need it
Remind the right person
- Send reminders for open payment requests
- Reminders will reach the right person - whether it's the tour manager you already know, or the business manager who operates in the shadows
Woah, that's a lot!
We know our platform has a ton of functionality, and that you're used to doing things a certain way.
That's why we're happy to unpack it together with you over a short demo call.
👇
Drop us your details
Not ready to schedule your demo *now*, but you'd like us to reach out to you?
Drop your details here and we'll reach out to you.
Europe: The Pack BV - Ottergemsesteenweg-Zuid, 808 bus 172, 9000 Gent, Belgium
USA: The Pack United States INC - 651 N Broad St, Suite 201, Middletown DE 19709
UK: The Pack LTD - 8 Northumberland Avenue, London, United Kingdom WC2N 5BY